DA JULY 2016 -CABINET APPROVES

7 CPC PAY MATRIX TABLE FOR CENTRAL CIVILIAN EMPLOYEES photo NewBIGRED.gif Outcome of 7th Pay Commission Allowance Meeting -NFIR photo NewBIGRED.gif
Staff Side, National Council(JCM), to discuss the issues of Minimum Wage and Multiplying Factor. photo NewBIGRED.gif SEVENTH PAY COMMISSION FULL REPORT DOWNLOAD HERE photo NewBIGRED.gif
HIGH LIGHTS OF GAZETTE NOTIFICATION-ARREARS,MACP,INCREMENT AND PAY FIXATION photo NewBIGRED.gif EXPECTED DEARNESS ALLOWANCE FROM JANUARY 2017 photo NewBIGRED.gif
7TH PAY COMMISSION-GOVT TO SET UP ANOMALIES COMMITTEES photo NewBIGRED.gif GOVT DECISION ON 7TH PAY MACP-NJCA photo NewBIGRED.gif
7th CPC Pension Revision for Pre-2016 Pensioners photo NewBIGRED.gif 7th CPC PENSION IMPLEMENTATION NOTIFICATION DATED 04/08/2016 photo NewBIGRED.gif

Sunday, August 14, 2011

MAINTENANCE OF SERVICE BOOKS-CENTRAL GOVERNMENT EMPLOYEES


Maintenance of Service Books
4.1    The rules governing the maintenance of service books in respect of Government servants are contained in the FRs&SRs and the GFRs. Some important provisions of rules which should be kept in view while maintaining service books are mentioned in the ensuing paragraphs.

[SR 197].

4.2    A Service Book should be maintained by the Head of Office for every Government Servant (Gazetted and Non-Gazetted) holding a substantive post on a permanent establishment or officiating in a post or holding a temporary post likely to last for more than one year.

Custody of Service Books
[SR 198].

4.3    A service book shall be maintained for a Government servant from the date of his first appointment to Government service. It must be kept in the custody of the Head of the Office in which he is serving and transferred with him from office to office.

Attestation of Entries in Service Books
[Government of India decision (1) below SR 199 in the Swamy's Compilation of FRs & S Rs, Part 1 (7th Edition)].

4.4    The Head of Office can delegate, to a subordinate gazetted officer under him, powers to attest entries in the service books of all gazetted officers (except his own) for the maintenance of which he is responsible. The Head of Office should however scrutinize at least ten per cent of these documents every year and initial the same in token of having done so.

Entries of Foreign Service in Service Books
[SR 203].

4.5    If a Government servant is transferred to foreign service, the Head of his Office or Department must send his service book to the Pay & Accounts Officer who will return it after noting in it, under his signature, the order sanctioning the transfer, the effect of the transfer in regard to leave admissible during foreign service etc. On the Government servant's re-transfer to Government service his service book must again be sent to the Pay & Accounts Officer who will then note in it the fact of recovery of leave salary and pension contributions. No entry relating to the period spent on foreign service should be attested by any authority other than the PAO. This fact is ,however to be recorded by DDO in case of the merged DDO Scheme.

Leave Account
[Rule 15 of CCS (Leave) Rules].

4.6    A leave account shall be maintained for each Government servant (Gazetted or Non-Gazetted) by the Head of Office. Entries regarding leave in the leave account and the service book should be made distinctly and attested.

Nature of Entries in Service Books
[SR 199].

4.7    Every step in a Government servant's offical life should be recorded in his service book and each entry must be attested by the Head of Office or if he himself is the Head of Office, by his immediate superior. The Head of Office must see that all entries are duly made and attested and that the service book contain no erasure or over-writing, all corrections being neatly made and properly attested.

[Government of India Orders(1) below SR 199 of the "Swamy's Compilation of FRs & SRs (Part 1) (7th Edition)''].

4.8    The entries regarding increments, and fixation of pay should be based on the Increment Certificates, and Pay fixation statements. The declaration of the Government servant electing the new scale of Pay and the statement showing the fixation of his initial pay in the relevant scale in support of the entry in the service book should be pasted in the service book.

[Rule 4 of the LTC Rules].

4.9    The declaration of Home-Town for purpose of Leave Travel Concession duly accepted by the competent authority should be pasted in the service book.

(SR 200].

4.10    Every period of suspension from employment and every other interruption in service must be noted promptly with full details of its duration and be properly attested.

Periodical Inspection of Service Books by the Govt. Servant Concerned
[SR 202].

4.11    The Head of Office should show the service book to each Government servant under his administrative control every year, and obtain his signature therein in token of his having inspected the service book. A certificate to the effect that he has done so in repect of the preceding financial year should be submitted by him to his next superior by the end of every September.

Entries regarding Date of Birth
4.12    The provisions of Rules 79 and 80 of GFRs should be observed with regard to the entry of the date of birth in the service book.

[Note 5 below FR 56].

4.13    No alteration in the date of birth of a Government servant should be made except with the sanction of the Ministry/Department concerned of the Central Government, under which the Government servant is serving, provided :

(a)    A request in this regard is made within five years of his entry into Government service

(b)    it is clearly established that a genuine bonafide mistake has occured; and

(c)    the date of birth so altered would not make him ineligible to appear in any School or University or UPSC examination in which he had appeared, or for entry into Government service on the date on which he first appeared at such examination or on the date on which he entered Government service.

Entries regarding verfication of service
(GFR 81).

4.14    (i) In the beginning of each year all the service books should be taken up for verification of service by the Head of Office in terms of Rule 81 of GFRs and a certificate in the following manner recorded therein over his signature :- "Service verified upto (date) from ........................the record from which the verification is made''.

[Government of India Decision No.(1) below GFR 81].

(ii)    If any portion of service cannot be verified from office records, the Head of Office should state distinctly that for the excepted periods (naming them) a statement in writing by the Government servant as well as a record of the evidence of his contemporaries ,is attached to the service book.

[Government of India decision(3) below GFR81].

4.15    In case of transfer of Government servant, the Head of Office under whom he was originally employed should record the verification of service in respect of the whole period during which the Government servant was employed under him before forwarding the service book to the office where his services are transferred.

Providing certified copy of Service Book
[Government of India decision No.(5) below GFR 81].

4.16    A certified copy of service book may be supplied on payment of a copying fee Rs. 5/- to a Government servant who asks for it on quitting Government service, by retirement, discharge or resignation.

Note regarding receipts of nominations for pension/ DCRG & other important to entries
[Government of India Decision No. 1 below Rule 53 of CCS (Pension) Rules,1972].

4.17    A clear note should be made in the service book regarding the receipt of nomination for DCR Gratuity and Family Pension and related notices from the Government servant and where they have been lodged for safe custody.

[Government of India Decision(7) below GFR 81].

4.18    The orders of the competent authority regarding the counting or otherwise of periods of extraordinary leave,or periods preceding breaks in service or qualifying service for pension should be obtained invariably at the very time the occasion arises and not later. Such orders should be noted in the service book.

[Government of India Order No. (5) below SR 199 in Swamy's Compilation of FRs,Part 1 (7th Edition)].

4.19    General Provident Fund Account No. allotted to a Government servant (including any subsequent changes in the Account No.) should be entered on the right hand top of page 1 of his service book by means of a rubber stamp.

[Para 4.2 of M/F OM No.F.15(3)/78 WIP dated 30-10-80,read with OM No..F.15(3)/78 WIP,dated 20-2-82].

4.20    The Head of Office should ensure that necessary note of the membership of CGEGI Scheme has been made in respect of Government Servants who were in service on 1st November,1980 and who did not exercise the option to opt out of the scheme and those who joined the Government Service later.

[Para 9 of the M/F O.M. No. F. 15(3)/78 WIP, dated 31-12-80].

4.21    The Head of Office should obtain from every Government servant who is a member of C.G.E.G.I. Scheme a nomination in Form 7/Form 8 as the case may be, countersign it and paste it in the Service Book. Whenever the nomination is revised by the Government servant, the fresh nomination should be similarly counter-signed and pasted.

4.22    The photograph of the Government servant should be pasted on the right side of page 1 of the service book.

4.23    Proper entries regarding medical examination of the Government servant at the time of appointment and attestation forms verifying antecedents and character etc. should be made at the appropriate place of the service book.

Source:www.cga.nic.in

0 comments:

LATEST PAY COMMISSION NEWS

SELECT TO READ MORE

7th CPC DOPT 7th PAY COMMISSION RAILWAYS 7TH CENTRAL PAY COMMISSION PENSION CGHS 7TH CPC LATEST NEWS CENTRAL GOVERNMENT EMPLOYEES DEARNESS ALLOWANCE DA INCOMETAX orop defence EPF RAILWAY EMPLOYEES AIRF LTC STRIKE UPSC RESERVATION retirement age MACP NEW PENSION SCHEME NC JCM EPFO FAMILY PENSIONERS dearness relief EXPECTED DA post offices AICPIN retirement OROP LATEST NEWS DOPT-PENSION KV ARMY DA MERGER PROMOTION LEAVE TRAVEL CONCESSION central government staff INDIA POST FAMILY PENSION OFB JCM ALLOWANCE PFRDA HOLIDAY NATIONAL PENSION SYSTEM 50% DA MERGER NATIONAL PENSION SCHEME OBC cghs empanelled hospitals EDUCATION HOLIDAY HOMES KENDRIYA VIDYALAYA DOPT Circulars 2013 NEW PENSION SCHEME cadre restructuring INDEFINITE STRIKE WOMEN EMPLOYEES CHARTER OF DEMANDS defence civilian employees -BONUS ORDER BANK EMPLOYEES CENTRAL DA GPF postal dept AIR INDIA CHILD CARE LEAVE FINANCE PROVIDENT FUND TRADE UNIONS CENTRAL GOVERNMENT CIVILIAN EMPLOYEES. ORDINANCE FACTORY BOARD JCM III aadar card BSNL CBSE LTC 80 FARE DOE NAC PENSIONERS PORTAL children education allowance csd 7thPAY CALCULATORS LDCE DA JANUARY 2015 DECLARING ASSETS ACP DOPT--STENOGRAPHERS Delay in Pension MINISTRY OF DEFENCE POSTAL EMPLOYEES cgephis disbursement of pension pay fixation LDC-UDC ISSUE STENOGRAPERS central civil services increasing retirement age to 62.central govt employees DA HIKE MINISTRY OF FINANCE NEW EMPANELMENT HOSPITALS GRADE PAY LTC entitlement MODIFIED ASSURED CAREER PROGRESSION PCDA SEXUAL HARASSMENT AT WORK PLACES PENSIONERS RECRUITMENT RULES ESIC LTC ADVANCE MINIMUM WAGES FMA GRATUITY MINIMUM PENSION 2006 PENSIONERS CGEGIS HOUSE RENT ALLOWANCE REIMBURSEMENT ADVANCE HOLIDAYS 2013 UNION DA JULY 2015 GRADEPAY RAILWAY BONUS sexual assalt cases DA ORDER EXPECTED DA FROM JULY 2015 FIXED MEDICAL ALLOWANCE HOLIDAYS 2014 PRODUCTIVITY LINKED BONUS pay hike retirement of government officials CHARTER OF DEMANDS STRIKE INDEPENDENCE DAY PAYMENT OF PENSION AIR TRAVEL JAMMU&KASHMIR FAQ ON PENSION TRADE APPRENTICES payment Central Government Health Scheme DEATH CUM RETIREMENT BENIFITS DEATH GRATUITY HOUSE BUILDING ADVANCE INCLUSION OF AADHAR NO IN SERVICE BOOK PF VRS YOGA EXPECTED PAY NEW PAY SCALE PROJECTED PAY SCALE REDUCE RETIREMENT AGE FROM 60 TO 58 YOGA DAY cghs card cghs clarification CENTRAL INFORMATION COMMISSION DOPT-MACP FAMILY PLANNING ALLOWANCE HOLIDAYS FOR 2015 HOLIDAYS LIST 2016 NAC.NATIONAL ANOMALY COMMITTEE WASHING ALLOWANCE YEARLY INCREMENT new pension scheme india pay commission pension benefits CGHS DELHI CGHS NEW TIMINGS DECLARING HOLIDAY ON APRIL 14 FNPO HOLIDAYS 2011 WOMEN POST OFFICE WOMENS RIGHTS cghs cancer treatment rates disabled children pay commission kerala AADHAR NO WITH CGHS CARD CGHS Hospitals Rates CGHS RATES CGHS facilities to retired BSNL employees. LTC TO SOME COUNTRIES PENSION FUND PROPOSED PAY STRUCTURE REDUCING RETIREMENT AGE FROM 1/1/2016 increase da